ATTENDANCE:  Zephyr Tate-Mann, chair; Debi Evans, Ned Freed, Bob Gerecke, Mike Davis, Carolee Monroe, Marguerite Gee Royse and Carol Whitson. 

MSA Agenda was approved after the addition of a Fourth of July report.

MSA  The ExComm minutes for April 3 and the General Membership minutes for April 26, 2010, were approved with corrections to the General meeting minutes.

Zephyr led a discussion of some Candidate Forum issues and details.  Most importantly, a forum is distinguished from a debate.  Our purpose is to offer the candidates a platform from which to explain their positions on different issues and an opportunity to meet their constituents.  Additionally we want to raise the visibility of our club and also emphasize the often overlooked population here in the Inland Valley.

FORUM Preparations and Responsibilities:

1.  Zephyr will arrange for Claremont Police Dept security for the event.
2. Zephyr and Ned will meet with the school’s representative to review the sound system and determine what we need to bring.  
3. Ned has access to some microphones and Mike Davis will also let Zephyr know whether he can get some more.  The plan is for the candidates to be onstage with mics, the Issues Committee who will pose the questions will be on the floor level and off to the side.  Zephyr asked that Issues Committee include Joe Lyons as a questioner.  CHS students will have note cards and pencils for audience members to write additional queries.  Those will be reviewed and consolidated by Gar.
4. Carol will make a large name cards for each candidate.  Also will provide tablecloths for the tables on the stage.
5. Print advertising will go into the Courier.  Carol will check rates for the Daily Bulletin.  Zephyr also wants to make sure that an ad gets into two minority-focused newspapers.  Carol will also make sure an announcement gets into the Bulletin’s “Things to Do” and/or “Claremont Now” sections which are free.
6. Carol will get the promotional flyer finished and coordinate with Laura for inclusion in the Newsletter.
7. Carolee will ask her granddaughter, Jacquelyn Monroe, to be in charge of the Literature table(s).  We should have Club membership forms, Voter registration forms, absentee ballot applications (both for 6/8 Primary election and permanent) for both LA County and SB County, handouts from Issues Committee on endorsements and ballot measures.  Also the candidates will be bringing their own literature.
8. Marguerite Royce volunteered to be in charge of a phone calling campaign to encourage attendance at the Forum.  She will organize volunteers to call from 1 week to 3 days prior to the event.  The ExComm reviewed and revised her script.
9. Rudy, Debi and Donna Davis will take pictures at the event.
10. Bonita Democratic Council has volunteered to provide refreshments.  Carolee will make contact with their representative.  We also need water bottles and glasses for the Candidates.
    

Forum CoSponsors are:

• Democratic Club of Claremont
• Bonita Democratic Council
• United Food and Commercial Workers Int’l, local 1428
• The American Institute for Progressive Democracy
• Inland Communities Democratic Headquarters PAC 
• Foothill Community Democrats
  

Zephyr informed us that John Burton, CDP Chairman, is putting great emphasis on the Vote By Mail (absentee ballot) option.  Bob provided us with a stack of forms to be used for both the Primary election and permanent VBM arrangements.  He will get SB County forms for use at the Sunday table as well as the Forum.

Carolee Monroe had applications from the City for the July 4th event.  We determined that since we were only going to be passing out literature and offering children’s decal “tattoos” we would not need the $125 booth.
MSA to pay $25 to City of Claremont for an information table at the July 4th celebration.

Bob Gerecke provided a written accounting of the former Democratic HQ donations and expenses in which several other clubs participated, specifically detailing the Pomona Valley Dem Club’s contribution of capital and the reimbursement they have received (see attached document made a part of these Minutes.) 

MSA that the Pomona Valley Democratic Club has been overpaid already and that no further payout is due to the Pomona Valley Democratic Club as excess of the 2008 HQ donations over expenditures.

MSA  that a letter regarding this determination be sent to the Pomona Valley Democratic Club.

MSA that Debi Evans be authorized to write check for Forum Expenses such as Police Security, advertising and other necessities for the event.

Zephyr informed us that Tony de los Reyes, a judicial candidate for Position 107, had requested that he be permitted to address our club, either at our Forum or our May 31 General meeting.  Mr. De los Reyes had been invited to our April 26 meeting but had sent his wife to represent him. 

MSA that no other judicial candidates be invited to speak at either our May 24th Forum or our May 31st meeting, however, ANY Democratic candidate will be welcome to bring their literature and attend either meeting.

Meeting was adjourned at 12:00 p.m.

Respectfully submitted,

Carol Whitson

Recording Secretary

Attachment:  Memo and Motion regarding Pomona Valley Democratic Club

Upcoming Events:

May 8, 2010        Luncheon at LYL Garden at 12 noon
May 8, 2010        Move-On Community Forum
May 24, 2010      Democratic Candidate Forum, El Roble Intermediate School,  7:00 p.m.
May 31, 2010      General Meeting, 7:00 pm in Porter Hall

Attachment:

WHEREAS, when I was President of the Democratic Club of Claremonl I agreed that
each participating club would share in the excess of donations over expenditures at
our 2008 campaign HQ, in proportion to each club's initial capital contribution,

WHEREAS the Pomona Valley Democratic Club's initial capital contribution of
$1500 was l2.5% of the initial capital of $11,720 and has already been reimbursed,

WHEREAS the Inland Communities Democratic HQ PAC raised approximately 75%
of the donations by offering political swag (yard signs, buttons and items of clothing)
as incentives, the remaining 25%belrrrg donations to the HQ,

WHEREAS 25% of the total donations of $28,649.49 was $7 ,162.37, which did not
exceed the qigipal capital of $11,720,

THEREFORE, I move that the Pomona Valley Democratic Club has been overpaid
already and that no further payout is due to to the Pomona Valley Democratic Club
as excess of the 2008 HQ donations over expenditures.

August R. Gerecke, Jr.,
Immediate Past President,
Democratic Club of Claremont